Menu

Microsoft Office Tutorials

This site has several Microsoft Office tutorials. You can use our free tutorials to learn Microsoft Office Word, Excel, or PowerPoint. Learn Microsoft Office now!

Lesson 2: PowerPoint Overview

When you start PowerPoint, PowerPoint displays the Title Slide in the Slide pane. You can type the title of your presentation and a subtitle on this side. To enter text on the Title Slide:

  • Click and type the title of your presentation in the "Click to add title" area.
  • Click and type a subtitle in the "Click to add subtitle" area.

If you do not wish to use the Title Slide, choose Edit > Delete slide from the menu to delete it.

Create New Slides

After completing your title slide, you can create additional slides. To create a new slide:

  1. Do one of the following:
    • Choose Insert > New Slide from the menu.
    • Click the New Slide button New slide button.
    • Press Ctrl-M.

The Apply Slide Layout pane will appear on the right side of the screen. The Apply Slide Layout pane provides you with slide templates you can use when creating your PowerPoint presentation. There are four types of Text Layout templates.

Title Slide - The Title Slide contains two text placeholders that you can use to display a title and a subtitle of your presentation.

Title Only - The Title Only slide contains a single placeholder. You can use it to display a title.

Title and Text - The Title and Text template provides a placeholder for a title and a placeholder for text.

Title and 2 Column Text - The Title and Text template provides a placeholder for a title and two placeholders for text.

  1. To select a layout, click the layout you want in the Apply Slide Layout pane. The layout will then appear in the Slide pane.

Layout

  1. To add text, click inside the placeholder and type.
  2. To add an additional slide to your presentation do one of the following:
    • Right-click on the slide layout. A menu will appear. Choose Insert New Slide.
    • Click the down arrow next to the slide layout. A menu will appear). Choose Insert New Slide.

New slide

Change Your Slides

After creating a slide, if you want to add text:

  1. Place the cursor at the point at which you would like to add text.
  2. Type the information you want to add.

If you would like to change text:

  1. Highlight the text you want to change.
  2. Type the new text.

You can use the backspace key to delete text. You can also delete text by highlighting the text and pressing the Delete key.

Apply a Design Template

Design templates provide attractive backgrounds for your PowerPoint slides. To apply a design template:

  1. Do one of the following:
    • Choose Format > Slide Design from the menu.
    • Click the Slide Design icon Slide design.

    Design templates will appear on the right side of the screen.

  2. To apply a design template to all of the slides in your presentation do one of the following:
    • Click on the design template.
    • Right-click on the template. A menu will appear. Choose Apply to All Slides.
    • Click on the down arrow next to the template. A menu will appear. Choose Apply to All Slides.

Design

Correct Spelling

Using the PowerPoint spell checker, you can check the spelling in you PowerPoint documents.

  1. To start spell check, do one of the following:
    • Choose Tools > Spelling from the menu.
    • Press F7.
    • Click the Spell Check icon.

If there are possible spelling errors, the Spelling dialog box will open.

Task Procedure
Do not change spelling. Click Ignore.
Correct spelling.
  1. Click the correct spelling in the Suggestions box.
  2. Click Change.
Add to Dictionary. Click Add.
Word is Correct. Do not change document. Click Ignore All.
Word is incorrect. Change entire document. Click Change All.

Sorter View

After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate, navigate, and view them in Sorter view. To view the slides in Sorter view, do one of the following:

    • Choose View > Slide Sorter from the menu.
    • Click the Slide Sorter View icon.
Sorter
Slide Sorter View
Task Procedure

Move to first slide.

Ctrl-Home

Move to last slide.

Ctrl-End

Move to next slide.

Right arrow

Move to previous slide.

Left arrow

Select a slide.

Single-click

Open slide in Normal view.

Double-click slide.

Select slides.

Select a single slide:

  1. Click the slide you want to select.

Select multiple slides:

  1. Hold down Ctrl key.
  2. Click the slides you want to select.

Delete a slide.
  1. Select the slide or slides you want to delete.
  2. Press the Delete key.
  1. Select the slide or slides you want to delete.
  2. Choose Edit > Delete Slide from the menu.

Copy a slide.
  1. Select the slide.
  2. Choose Edit > Copy from the menu.
  1. Select the slide.
  2. Click the copy icon.
  1. Select the slide.
  2. Press Ctrl-C.

Paste a slide
  1. Select the slide after which you want the new slide or slides to appear.
  2. Choose Edit > Paste from the menu.
  1. Select the slide after which you want the new slide or slides to appear.
  2. Click the paste icon.
  1. Select the slide after which you want the new slide or slides to appear.
  2. Press Ctrl-V.

Cut a slide
  1. Select the slide or slides you want to cut.
  2. Choose Edit > Cut from the menu.
  1. Select the slide or slides you want to cut.
  2. Click the Cut icon.
  1. Select the slide or slides you want to cut.
  2. Press Ctrl-X.

Move a slide
  1. Select the slide or slides you want to move.
  2. Drag to the new location.

Duplicate a slide

  1. Select the slide or slides you want to       duplicate.
  2. Choose Edit > Duplicate from the menu.
  1. Select the slide or slides you want to duplicate.
  2. Press Ctrl- D.

Run Your PowerPoint Slide Show

Once you have created your slides, you can run your Slide Show:

  1. Do any one of the following:
    • Press F5.
    • Choose Slide Show > View Show from the menu.
    • Click the Slide Show icon , which is located in the bottom left corner of your screen.

Your slideshow will appear on your screen.

Navigating the Slideshow
Task Procedure
Go to the next slide.

Do one of the following:

  • Press the Right Arrow key.
  • Press the Enter key.
  • Press the Page Down key.
  • Left-click
Go to the previous slide.

Do one of the following:

  • Press the Left Arrow key.
  • Press the Backspace key.
  • Press the Page Up key.

Print Your Slides

PowerPoint provides you with many printing options. You can print a large view of your slides or you can print your slides as handouts with 1, 2, 3, 4, 6 or 9 slides per page. You can also print your Notes pages or the Outline view of your slides.

To print:

  1. Choose File >Print Preview from the menu. The Print Preview area will open.
  2. Click the down arrow next to the Print What field.
  3. Select what you would like to print.
  4. Click the Print icon. The Print dialog box will open.
  5. Select whether you want your slides to print in color, grayscale, or black and white. If you are using a black and white printer, choose black and white. You will use less ink or toner.
  6. Check whether you want your slides to print vertically or horizontally.